We use your details only to consider you for this program. We keep unsuccessful
applications for a limited period and then delete them. Software, including AI tools,
helps us read and organise applications — every decision about your application is
made by a person. You can ask us what we hold about you, or ask us to correct or delete it,
at any time.
Read the full privacy notice
Herron Todd White (HTW) collects the information in this form to consider your application for employment. This notice explains what we collect and why. It sits alongside our full Privacy Policy at htw.com.au/privacy-policy.
WHAT WE COLLECT: your name, contact details (email, phone) and address; your CV, and any cover letter or academic transcript you provide; your answers to the application questions, which may include your right to work in Australia, your residency or visa status, your driver's licence status, your studies (year, degree and university), whether you currently work for HTW, your LinkedIn profile, your availability and preferred hours, your willingness to relocate, your salary expectations, notice period and preferred locations; and how you heard about the role. To detect misuse, we keep a scrambled (hashed) form of your internet (IP) address, not the address itself. If we ask an optional diversity question, answering is voluntary, and your answer is stored separately from your application and only ever reported as totals.
WHY: to assess your suitability for the role or roles you apply for; to contact you about your application by email and, if you give us a mobile number, by SMS; to arrange interviews; to keep a record of the recruitment process; to report on our recruitment as totals (for example, which advertisements work); and to meet our legal obligations. We will only contact your referees or arrange pre-employment checks (such as a police check) later in the process, and with your consent.
IF YOU DON'T PROVIDE IT: we may not be able to consider your application.
WHO SEES IT: HTW's People and Culture team, and the hiring managers and interview panel for the role or program you apply for. We use service providers to run this system: Google (hosting and email), SMS Broadcast (text messages) and Cloudflare (a check that this form is being completed by a person, not an automated program). We do not sell your information.
WHERE IT IS HELD: your application and documents are stored in Australia, on Google Cloud. Cloudflare's check and Google's email service may process limited information outside Australia, including in the United States.
HOW IT IS DECIDED: no computer system decides the outcome of your application. Some answers may be flagged for a person to look at, but every decision is made by a person at HTW.
KEEPING IT SAFE: uploaded files are checked for viruses, and access is limited to the people who need it for your application.
HOW LONG WE KEEP IT: if you are not successful, we keep your application for 12 months after the recruitment process ends, so we can answer questions about it, and then delete it. If you are successful, your application becomes part of your employee record.
YOUR RIGHTS: you can ask to see or correct the information we hold about you, ask questions about your application, or make a privacy complaint by contacting careers@htw.com.au or our Privacy Officer (PO Box 61, Chermside South QLD 4032, enquiries@htw.com.au, 1300 880 489). If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner at oaic.gov.au or on 1300 363 992.
Retention of unsuccessful applications and talent pooling. If your application is not successful, or we add your details to our talent pool, we may keep your application details in our talent database so that we can contact you about future roles that may suit you. We keep them for 12 months. Near the end of that time we may ask whether you would like us to keep them for longer. If you say yes, we keep them for another 12 months. If you say no, or do not answer, we securely delete them once nothing else (such as an application that is still open) needs us to keep them. You can ask us to remove your details at any time by emailing careers@htw.com.au.